Science Camps

Booking a spot at camps 

On the days that camp spaces go on sale, bookings will open at 10am for members, and 2pm for public sale.  
 
Any cancelations are re-released for general sale each Tuesday between 11-12pm. If you are unable to find a space in your desired camp, please check back the following week. At this time, we do not keep wait-lists for camp programs.  
 
Sales for camp programs will stop 5 days before the given start date for the session.

Please note, on camp session release days we sometimes receive a large volume of enquiries, and as such might not be able to respond to phone calls or voicemails. We will get back to email inquiries as soon as possible, but response times may be delayed. If you have any questions about camps, please contact us at least 1 week in advance of the release date. We apologize for any inconvenience caused. 

How does the registration process work?  

Science World uses a 2-part process for camp booking and registration.

Part 1 (Booking): First purchase your spot for the selected camp. The purchase can be made from our ticketing page. 

Part 2: Log into the Registration Portal

*Please note: if you visit this page prior to the camp release date, the camp will show as 'no available seats'.

Here you will provide family information, add emergency contact names and complete your registration forms. You'll be able to do so once you complete your purchase. Review the instructions in your emailed confirmation for more information.  

We suggest you complete this information directly after booking, then review and make changes to any medical information closer to the camp start date as needed. Promptly providing us with this information ahead of time allows us to identify any possible mistakes in booking and solve these to avoid disappointment or cancellations.   
  
We strive to make Science World accessible and enjoyable for everyone. To ensure our camps are accessible to all participants, caregivers are asked to inform the camps team at the time of registration of any additional needs or support their child may benefit from. This allows us to collaborate with you ahead of time to ensure the appropriate support is in place for your child.  

Science World reserves the right to cancel any bookings that have unfinished registrations 2 weeks before the start date of the camp.  
 
If you do not receive your email confirmation, please check your junk mail folder. If it is not found there, contact our camp team for additional assistance.  

I am a Science World Member! 

Science World Members have access to additional camp places ahead of the general release, plus a discounted member rate. Membership perks can only be used if your Science World Membership is active for you and your camper at the time of booking.  

To avoid any disappointment or missed opportunity, we strongly recommend you create or sign-in to your online membership account using the primary contact’s membership number, last name, and postal code prior to the registration date.  

The discounted Member rate can only be used if you and your child are active Members at the time of booking.  

Members have access to a limited number of reserved spots for each of our camps; being a member does not guarantee a place at camp. Please be aware spaces do sell out quickly. 

For assistance or enquires about your membership, please contact:  

[email protected]  | 604.443.7510 

Booking, Registration and Participation  

Science World reserves the right to refuse admission or dismiss any participants from camp in order to ensure the safety and enjoyment of all participants, or if registrant information has been falsified or is incorrect.  

For your child’s safety, a basic proficiency in English language is required to ensure that they can follow instructions given by staff and participate in activities. The inability to understand or communicate with our instructors presents a safety hazard and will result in dismissal from the program.  

It is the responsibility of the caregiver to ensure campers are born in the correct year for the selected camp. Campers who are not the correct age may be refused admission.  

Science World reserves the right to cancel any bookings that have unfinished registrations 2 weeks before the start date of the camp.  

Cancellations & Transfers  

Science World is a non-profit organization and incurs significant fees for each cancellation. When camp places are cancelled on short notice, it is difficult to fill the space. To enable us to continue to run awesome camp programs this year and for many years to come, we have outlined our considered cancellation policy below.    
  
All camp cancellations are subject to an administration fee covers the processing fees of the transaction.  

Cancellations made more then 14 days before the camp start:
1-Day Camp: 100% refunded minus a $15 admin fee
4/5 Day Camps: 100% refunded minus a $35 admin fee

Cancellations made more than 7 days before the camp start:
1 Day Camp: 50% refund, minus a $15 Admin fee
4/5 Day Camps: 50% refund minus a $35 Admin fee

Cancellations made within 7 days of the camp start:
Ineligible for refund

Short-notice cancellation requests or absences due to illness/emergency circumstances will be reviewed on a case-by-case basis, and if possible alternate camp dates may be provided.   
  
Science World is not responsible for any cancellations that occur due to errors in registration (such as a child who is too old or young for their registered camp). Providing your information early gives us time to correct mistakes, and process refunds before the refund window closes.  

Cancellations are usually processed at mid-day on Tuesday. This means that any refunds or monies owed will be available to you 3-5 working days from the closest Tuesday. Please keep this in mind when booking your camp place.  

Camp programs with the same name have identical curriculums. Please only book one camp of each type to ensure your child doesn’t repeat programs. To allow everyone the opportunity to participate, Science World reserves the right to cancel duplicate bookings in accordance with our cancellation policy.  All camp places are non-transferable.  

Behaviour at Camp  

Each participant is expected to be respectful towards staff and other campers. Behaviour expectations are outlined in the camper agreement which is available on your registration portal after purchase. It must be signed by both caregiver and camper. Please review this with your child ahead of time.  
  
Science World reserves the right to refuse admission or dismiss any participants from camp in order to ensure the safety and enjoyment of all participants. 

Allergies  

All campers must bring their own food (lunch and two snacks). Science World does not have a nut-free food policy; however, we ask that you provide peanut/nut alternatives out of consideration for those who may have allergies. We cannot supervise food concession purchases and ask that our campers not bring money to purchase food or snacks.  

Please be aware that due to the multi-use nature of our camp rooms and site, we cannot guarantee the absence of allergens. Please contact the summer camp team if you wish to talk to us about your/your child’s specific needs.  

Drop-Off & Pick-Up  

Camps do not currently offer before or after care. Please ensure that campers are dropped off and picked up at the designated time.  

To avoid disruption, late drop-off/early pick-up is only permissible if arranged in advance and is not always possible. Late pick-up is not possible. Unscheduled late drop-off or pick-up is subject to a $25 late fee. 

Program Changes  

Camp leaders, activities, or program content may change at Science World’s discretion, without notice.  

Science World reserves the right to maintain the safety and wellbeing of its staff and campers. 

Public Health Measures  

Science World will continue to follow the recommendations of the Public Health Office. Any requirements around masking or other safety measures will be communicated prior to the start of camps.  

Media, Privacy and Personal Data   

Photos and video taken during the camp may be used for Science World promotional materials, publications, and advertisements. Caregivers will be given the opportunity to provide consent or to opt out.  

ASTC Science World Society protects your personal information and adheres to all legislative requirements with respect to privacy. We do not rent, sell, or trade contact information. The information you provide will be used to deliver services and keep you informed.  

If you wish to have your personal information deleted, please contact us at [email protected] 

Do you offer support for participants with additional needs?  

We strive to make Science World accessible and enjoyable for all, Science AND Science Camps are for everyone. In order to ensure our camps are accessible to all participants, caregivers are asked to inform the camps team at the time of registration of any additional needs or support their child may benefit from. This allows us to collaborate with you ahead of time to ensure the appropriate support is in place for your child.  

If your child has a support worker that they need to accompany them to camp, please contact [email protected] as soon as possible. We need to obtain a Criminal Record Check for all non-Science World adults who will be assisting or volunteering in camps.   

We welcome any questions or feedback regarding accessibility and inclusivity. Please visit Accessibility at Science World for a complete overview of our accessibility features.  

Do you offer before or after care?  
At this time, we are not able to extend camp hours to offer care. After signing out of camp for the day, campers and their caregivers are welcome to purchase tickets to explore the rest of our facilities.    

Can I enroll my child in more than one camp?  
Camp programs with the same name have identical curriculums. Please only book one camp of each type to ensure you don’t repeat programs.  

What is the camper/teacher ratio in each camp?  
There are two adult staff and up to 2 youth volunteers for each camp group.   

How many children are in each camp?  
Our camp groups have 16 campers per group. Groups may join at various times of the day for breaks, lunch, and activities in shared camp spaces.  

Members can register early. Is it possible that all spots may be filled before regular registration opens?
Due to high demand, we open more spots during the regular registration period that are available to everyone.  

Are there any public health measures to be aware of?  
Science World will continue to follow the recommendations of the Public Health Office. Any requirements around masking or other safety measures will be communicated prior to the start of camps.  

Do you offer camps for other age groups?  
We are exploring expanding this in future camps, so please check back!   

What is pickup and drop-off like? Do I have to pay for parking?  
We offer free parking during pickup and drop-off times only. For drop-off and pick-up each day, please park in a stall in either our north or south parking lots, which are accessible from Quebec Street. We will provide you with a parking pass when you check-in. This pass is valid only for these lots and times. Please do not park in the lay-by lane reserved for buses. Parents, guardians, and designated caregivers must sign their children in and out of camp with our staff. Check-in and check-out locations can change by program, more information will be provided on purchase. Any adult collecting a child from a Science Camp must bring a photo ID, and be listed on the registration portal.   

Do the campers go off site?  
Campers may go on short walking field trips to a neighbouring park or community centre. For any longer trips, caregivers will be issued with more detailed information ahead of time.  

Are there waitlists available?  
We do not have a waitlist. If the camp you are interested in is sold out, we recommend revisiting the website on Tuesdays between 11am-12pm, as this is when we re-release cancelled places  

What if I need to cancel my registration?  
If you would like to cancel your registration, contact [email protected] Please note that only cancellations made more than two weeks before the start of camp will be eligible for a full refund. Please see the Policies tab above for more information.   

What kind of clothing should my child wear?  
We recommend that children dress comfortably and wear sneakers or other enclosed footwear. A uniformed bib will be provided for 1-day camps, and a t-shirt for 4/5-day camps.  

What should I pack for lunch?  
Please pack a nut-free lunch, snacks, and water. We cannot supervise food concession purchases and ask that our campers not bring money to purchase food or snacks.